District Calendar 2021 – 2022

June 2021
DateDayActivity
18FridayDistrict Officers Training (Area & Division Directors)
25FridayCommence First round of Club Officers Training by District
30WednesdayClub Officers List online submission to TI (by current club officers)
July 2021
DateDayActivity
1ThursdayStart of the Toastmasters Year
1ThursdayFirst round of Area Director's Club Visit begins
2FridayDistrict Ex-Com Meeting / DECM-1
10SaturdayPublicize District Awards (DD, PQD, CGD, PR)
15ThursdayDue Date to start Division & Area Council Meetings
15ThursdayDistrict leader list along with signed District Leader Agreement & Release Statements
15ThursdayDistrict Directory update & Calendar Final Circulation
15ThursdayArea and Division alignment changes to TI
15ThursdayDistrict signature form and bank signatory card
31SaturdayContinue first round of COT
31SaturdayCreate District Budget
31SaturdayComplete Installation of Club Officers
31SaturdayComplete District, Division, Area, Club Success Plan
August 2021
DateDayActivity
1SundayBegin October membership renewals
1SundayStart date to appoint District Audit Committee for Mid-year Audit.
1SundayStart "Smedley Award" Membership Building Program
15SundayPrevious term Audit Committee start Year-end Audit for previous term
23Monday23rd- 28th Aug 2021 Toastmasters International Convention
31TuesdayDeadline for completion of Club Officers Training towards DCP
31TuesdayComplete First round of Division and Area Council Meetings
31TuesdayYear-end Audit report for previous term submitt to WHQ
31TuesdayPrevious year's financial records submit to WHQ
31TuesdayFixed asset template and accrual template.
September 2021
DateDayActivity
1WednesdayBegin October membership renewals
1WednesdayChanges to District leader list for award credit
4SaturdaySend proxy forms to Club Presidents (prior to District Council meeting)
7TuesdayCompile District Budget for approval of Ex-com
17FridayDisttrict Executive Committee Meeting DECM-2 & Budget Approval
17Friday1st District Council Meeting DCM-1
30ThursdayDeadline for submission of Club Officer Training 1 Record to TI
30ThursdayDeadline for submission of Area/Division Director Training Report
30ThursdayDeadline for submitting District Success Plan through District Central
30ThursdayDistrict Budget to TI
30ThursdayDeadline to submit Club Membership Dues Renewal online for DCP
30ThursdayEnd "Smedley Award" Membership Building Program
October 2021
DateDayActivity
1FridayAppointment of District Leadership Committee (DLC) Chair Protocol 9.0
15FridayContest Notification from PQD (as per Rulebook Cl. 3.B)
22FridayFirst round of Chief Judge/Judges Training Begin
31SundaySubmission of Quarter 1 - P & L statement with certification
November 2021
DateDayActivity
1MondayDeadline to Appoint District Audit Committee for Mid-year Audit
1MondayAppoint District Leadership Committiee.
1MondayAppoint District Alignment Committee Chair
5FridayDistrict Event
26FridayDistrict Excom Committee Meeting DECM-3
30TuesdaySecond round of Division and Area Council Meetings Begin
30TuesdayDeadline to submit Area Director's 1st Club Visit Report online to TI
30TuesdayPublish call for candidates for District Excom (2022-2023)
December 2021
DateDayActivity
1WednesdaySecond round of Area Director's Club Visit begins
1WednesdayForm District Alignment Committiee.
10FridaySecond round of Club Officers Training by District
15WednesdayCandidate declaration of intent to run to Disrict Leadership Committee
31FridayClub Officers List online submission to TI (Clubs with Semi annual terms)
January 2022
DateDayActivity
7FridaySecond round of Chief Judge/Judges Training
28FridayDistrict Excom Committee Meeting DECM-4
31MondayPrepare Mid year Audit Report
February 2022
DateDayActivity
1TuesdayStart "Talk Up Toastmasters Award" Membership Building Program
15TuesdayMidyear audit report submit to WHQ
15TuesdayFirst half year financial documents, accrual template & inventory template
19SaturdayDeadline for Completion of Club level Speech Contests
28MondayDeadline for completion of Club Officers Training/submission to TI towards DCP
March 2022
DateDayActivity
4FridayTAC-F & TAC-G (Toastmasters Annual Conference Division F & G)
11FridayDeadline for Completion of Area level Speech Contests
11FridayTAC-A & TAC-D (Toastmasters Annual Conference Division A & D)
15TuesdayArea Directors to send notification for AD Election
18FridayTAC-B & TAC-C (Toastmasters Annual Conference Division B & C)
25FridayTAC-E & TAC-H (Toastmasters Annual Conference Division E & H)
31ThursdayEnd "Talk Up Toastmasters Award" Membership Building Program
31ThursdayDeadline to submit Club Membership Dues Renewal online for DCP
31ThursdayDeadline for Clubs to Appoint Nomination Committee (for Club Officer Elections)
31ThursdayDeadline for Area Directors to send notification for AD Election
31ThursdayDeadline Alignment Committee submit their proposal to District for review
31ThursdayDeadline for submission of Club Officer Training 2 Record to TI
April 2022
DateDayActivity
1FridayDeadline for Completion of Division level Speech Contests
1FridayDLC submits report to District Director 6 weeks before DTAC
8FridayDeadline to submit Division level speech contest winners details to PQD
14ThursdayPublish DLC reoport 4 weeks before DTAC
14ThursdaySend proxy / credential forms to Club Presidents
29FridayDeadline for completion of Area Director election (two weeks prior to DTAC)
30SaturdaySubmission of Quarter 3 - P & L statement with certification
30SaturdayClub Nomination Committee submits reports at last club meeting in April
May 2022
DateDayActivity
1SundayStart "Beat the Clock Award" Membership Building Program
11WednesdayDistrict Excom Committee Meeting DECM-5
13FridayDistrict Toastmasters Annual Conference DTAC Day-1
14SaturdayDistrict Toastmasters Annual Conference DTAC Day-2
14SaturdayDeadline for completion of Club Officers election (First club meeting in May)
31TuesdayDeadline to submit Area Director's 2nd Club Visit Report online to TI
June 2022
DateDayActivity
17FridayCommence First round of Club Officers Training by District (Term 2022-23)
30ThursdayComplete Club Officer Lists
30ThursdayEnd "Beat the Clock Award" Membership Building Program
30ThursdayDeadline - Complete Distinguished Club, Area, Division & District Program Goals
30ThursdayHandover/Takeover meetings at Club, Area, Division & District
30ThursdayStart Transfer Records to new administration
30ThursdayEnd of 2021-22 Toastmasters Year - CONGRATULATIONS!

Abbreviations
DCP - Distinguished Club Program
DDP - Distinguished District Program
District Ex-Com - District Executive Committee (District Trios, DAM, DFM, PRM, IPDD, Division & Area Directors)
DECM - District Excom Committee Meeting
District Council - (District Ex-Com plus, Club Presidents, Club VPEs)
DCM - District Council Meeting
DLC - District Leadership Committee
DAC - District Audit Committee
DAL - District Alignment Committee